AMENDED BYLAWS
OF
ROCKY RIDGE SADDLE CLUB, INC.
A
These amended bylaws dated
Article
I
Section 1. Purposes and Powers: The purposes for
which the Rocky Ridge Saddle Club, Inc. (herein after designated as RRSC, doing
business as the Sanders County Rocky Ridge Saddle Club) is organized and
operated for the purposes of, 1) encouraging and stimulating interest and
participation in all things having to do with horsemanship, sportsmanship and
outdoor recreation, 2) cooperating with other organizations or individuals
interested in similar purposes, promoting public charitable services, and 3)
engaging in any other lawful activities, none of which shall be for profit, for
which corporations may be organized under the Montana Nonprofit Corporation
Law. In furtherance of the foregoing
purposes the RRSC shall have and may exercise all of the rights and powers
given to nonprofit corporations under the Montana Nonprofit Corporation Law.
Section 2.
The RRSC shall have and continuously maintain in the State of
Article
II
Section 1.
Officers: The office of president and treasurer, or vice president and
secretary shall be for a two-year term each. The election shall take place in
the month of November on alternating years.
The three Board of Directors shall be elected
one at a time on alternating years for a three-year term each. The majority of the voting members present at
the meeting shall determine the outcome of elections.
Section 2.
No officer shall for reason of his office be entitled to receive any salary or
compensation.
Section3. Duties: The club
officers may accept on behalf of the RRSC a contribution, gift, or bequest for
any purposes of the RRSC. The duties of
the club officers, based on those set forth in Robert’s Rules of Order, shall
be as follows:
President:
The president shall acquire a working knowledge of
parliamentary law and procedure and a thorough understanding of the bylaws and
standing rules of the club. The
president shall preside over the meetings; following an agenda, announcing all
business, ensuring adherence to the rules of decorum and discipline, and
handling all motions fairly. The
president shall keep a list of, and make appointments to, committees. The
president may choose to vote to decide a tie vote, but otherwise must give the
chair to the vice president in order to vote on a motion. The president
may choose to use “general consent,” when routine matters are considered.
(Form: “If there is no objection, we will…”)
If there is an objection, the president must take the vote. The
president shall preside during nominations and elections even if he or she is a
candidate.
Vice President:
In absence of the president the vice president
presides and performs the duties of president. The vice president shall
head committees as deemed necessary by the president or the membership.
The vice president shall serve as the director of activities, following the
guidelines for that position.
Secretary:
The Secretary shall keep the minutes of the meetings,
recording the proceedings (what is done) not the debate (what is said), and
shall record the name of the member who introduced a motion, but not the
second. The secretary shall read the
minutes of the previous meeting, and read important correspondence (just the
gist of it). In the absence of the
president or vice president the secretary shall call to order the meeting and
reside until the election of a chairman pro tem. The secretary shall keep a membership list,
notify all members of meetings, and conduct correspondence as directed.
Treasurer:
The treasurer shall receive and bank all monies
due the club, and keep accurate records of such funds. The treasurer shall
pay the bills and expenses of the club as directed, and reimburse expenses
to members only when clearly authorized with receipts attached to expenditure
form. The treasurer shall send accounts
payable when due. A statement of
finances shall be given at every meeting, and a complete financial report given
at the first scheduled meeting of the year in January. (An auditor or
auditing committee’s written report should be presented following a yearly
audit). The treasurer shall keep track of the membership list, and give an
updated list to the secretary when updated.
The treasurer shall serve as registered agent to
Board of Directors:
A director’s duties shall include 1) giving
advice to the officers on club matters if asked, 2) be able to mediate
disagreements in the running of the club, and 3) interpreting the rules and
regulations of the club. A director may rely on information, opinions, reports,
or statements, including financial statements, to acquire data to make a
reasonable decision. The director will
act in good faith on all matters.
Section 4.
Vacancies: Any vacancy occurring in the offices may be filled by a special
election by members conducted consistent with the provisions of these bylaws.
An officer elected to fill a vacancy shall be
elected for the unexpired term of the officer.
Article III
A member of the club shall be defined as
having registered a membership form, having a liability release form, and
having paid current membership dues for an individual or a family membership.
Section 1. Voting Rights: An individual
membership is entitled to one vote. A
family membership shall entitle all members of the family to two votes per
family, despite the number of family members actually registered. A member must be 16 years of age and present
at the meeting when voting is taking place.
Section2. General Privileges and
Obligations: Members in good standing shall have equal rights and
privileges. All members shall obey and
be bound by these bylaws, and by the rules and regulations adopted as needed by
the club membership.
Article
IV
A general meeting of the members shall be held
once a month, for the purpose of receiving reports relating to the activities
of the RRSC and for the transaction of such other business as may come before
the meeting. At any special or general
meeting of members a member entitled to a vote may vote only in person and not
by proxy. A majority of voting members
present at any meeting shall constitute a quorum.
Article V
The RRSC shall
indemnify to the fullest extent permitted by the Montana Nonprofit Corporation
Law any person who is made, or threatened to be made, a party to an action,
suit or proceeding, whether civil, criminal, administrative, investigative or
otherwise (including an action by or in the name of the RRSC), by reason of the
fact that the person is or was an officer of the RRSC or serves or served at
the request of the RRSC as an officer of any other corporation. The entitlement
of any person to indemnification hereunder and the amount of that
indemnification shall be determined in accordance with the procedures and other
provisions set forth in the Montana Nonprofit Corporation Law in effect at the
time of the determination.
Article VI
The RRSC shall keep accurate records of account
and shall also keep minutes of the proceedings of its meetings, and shall keep
all records at its registered principal office in the State of
Article VII
The fiscal year of the
RRSC shall begin on the first day of January and end on the last day of
December in each year.
Article VIII
The annual dues may be determined as needed by the
membership, and will be due and payable to the RRSC by members at the beginning
of the year. When any member shall be in default in the payment of dues for a
period of 30 days from the date fixed by the club members for the payment of
such dues, the member shall thereupon be deemed nonmember and shall not be
entitled to the privileges and rights of a member.
Article IX
Upon dissolution or final liquidation of the
corporation, after payment or provision for payment of all of the liabilities
of the corporation, the remaining assets of the corporation shall be
distributed to such tax exempt organization or organizations selected by the
Officers and Board of Directors which are related to or share the purposes of
this corporation and are exempt from Federal income taxation pursuant to
Section 501(c) (3) or Section 509 (a) (2) of the Internal Revenue Code of 1954,
or corresponding provisions of any future
Federal Tax Laws.
These bylaws may be altered, amended or repealed
and new bylaws may be adopted in accordance with the procedures and provisions
of the Montana Nonprofit Corporation Law at a duly constituted meeting of
members by an affirmative vote of two-thirds, or a majority of the members
present at the meeting, whichever is less.
The members shall be provided a copy of the proposed change and given
notice of the coming vote as provided for in the Montana Nonprofit Corporation
Law.
_______________________________________________
President
_______________________________________________
Vice President
_______________________________________________
Secretary
_______________________________________________
Treasurer
SIGNATURES OF OFFICERS 2007
